In the ever-evolving world of architecture and construction, one thing remains constant: the success of a project hinges on more than just great design. This week on What the RFI, I had the pleasure of joining Dave Stutzman and Steve Gantner on the Deliberate Words podcast to dive deep into a topic too often brushed aside in architecture schools and studios—Construction Administration (CA).
We unpacked the critical role of specifications, explored how tools like Part3 are modernizing the CA workflow, and discussed how BIM and digital twins are reshaping the future of the AEC industry.
Why Construction Administration Still Matters
Despite its reputation as the “boring” part of architectural practice, construction administration is where design becomes reality. Without the architect’s ongoing involvement, errors multiply, communication breaks down, and project management turns into damage control.
On the podcast, we highlighted a key truth: Specifications are the connective tissue between design intent and actual construction. Without accurate, clear, and enforceable specs, BIM models become little more than eye candy—and digital twins risk becoming digital paperweights.
“Can we actually tender a BIM model?” – That’s the kind of question that signals how much our industry is changing.
The Rise of Technology in Construction Administration
Tools like Part3 are paving the way for smarter, more streamlined CA. By bringing RFIs, submittals, site reports, and field communication into a centralized digital workspace, architects can reduce email clutter, improve visibility, and regain control of their project data.
Data is king, as we all know—but without context and connection to the spec and the construction site, it’s just noise. That’s why real-time collaboration, cloud-based platforms, and intelligent document workflows are no longer optional. They’re essential.
BIM, Digital Twins & Specifications: The Trifecta of Accountability
We also touched on how digital twins open new doors for facility management and lifecycle operations. However, as Dave and Steve emphasized, without accurate specifications and as-built documentation, those twins don’t reflect reality.
That’s where integrated workflows shine. Embedding spec data directly into BIM models, tracking changes during construction, and handing over a true digital record isn’t just smart—it’s a competitive advantage.
Communication and Relationships Still Win
No matter how advanced the technology gets, relationships and communication still drive successful projects. From my own journey across projects in British Columbia and beyond, I’ve seen firsthand how investing in the contractor-architect relationship pays dividends.
“It’s all about relationships.”
“Communication is key.”
“Let’s do it again.”
These aren’t just sound bites—they’re survival strategies.
Why Architects Must Stay Involved in CA
Here’s the reality: Architecture doesn’t stop at design.
Construction Administration is your opportunity to ensure quality, protect your client, and keep your design intent intact.
Whether you’re using Part3, spreadsheets, or PDFs, if you’re not actively involved in the construction process, you’re giving away control—and opening the door to change orders, scope creep, and unhappy clients.
Key Takeaways
Specifications are essential for clarity and enforceability
Construction Administration needs more focus on architectural education
Digital twins only work with clean, verified data
BIM must be connected to specs—not just geometry
Tools like Part3 reduce admin burden and improve accountability
Communication is the difference between success and stress
Innovation must support—not replace—relationships
Mentorship and ongoing learning are crucial in today’s fast-moving environment
Final Thoughts
As the industry continues to evolve, architects need to own their role in the construction phase. The days of handing off a set of drawings and walking away are over. With platforms like Part3, a deeper understanding of CA, and a willingness to lead communication on site, architects can reclaim their power—and deliver better buildings.
So, can we tender a BIM model? Maybe not yet. But we can tender better processes, better specs, and better relationships.
And that’s a start.
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In this episode, Matt Brennan joins the Deliberate Words podcast with Dave Stutzman and Steve Gantner to discuss his journey in the architectural industry, emphasizing the importance of specifications and construction administration (CA). He shares insights on the challenges faced in CA, the role of specifications in ensuring project success, and the potential of BIM and digital twins in modern architecture. The conversation highlights the need for architects to maintain control over project ...
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