By Matt Brennan • What the RFI? Episode 18
A total at the bottom of a quotation tells you very little about the work behind it. Episode 18 of What the RFI? explains why construction pricing reviews need a defined scope, supporting information and input from the right consultants.
Lessons from Episode 18
Start with the scope being priced
Match the quotation to the current proposed change and its attachments. Check that all affected disciplines are included. A quotation based on an earlier revision can create a misleading comparison, even when its arithmetic is correct.
Track when pricing was requested, when it arrived and what remains outstanding. Flag decisions that affect procurement or the site schedule so the owner can assess them in time.
Ask what supports each line
Review quantities, labour, materials, equipment and subcontractor breakdowns. Ask for clarification where a lump sum hides the basis of the price. Bring mechanical, electrical or other specialist consultants into the review when their scope is involved.
Comparable work on other projects can be a useful reasonableness check. Account for differences in quantity, location, timing and working conditions. A retail price alone does not establish the installed cost of a construction change.
Close the loop after agreement
Check credits, allowances and the contract’s treatment of markups. Avoid counting the same scope twice. Confirm whether the proposal includes a time adjustment and record unresolved qualifications before the owner makes a decision.
Once the change is authorized through the project process, track the work in the field. Matt suggests keeping outstanding changes visible in field reports so the team can confirm completion, including work that will later be concealed.
Your next step
Confirm the correct change and revision.
Obtain appropriate trade and consultant input.
Review quantities, rates, credits and allowances.
Record cost and time decisions, then verify the work.
Watch or listen to the full episode
Watch Episode 18 on YouTube or listen to Construction Pricing Reviews: A Guide for Architects and read the transcript.
Related Construction Administration guides
proposed changes guide • change orders guide • construction meetings guide