By Matt Brennan • What the RFI? Episode 7
A small clarification can become costly when it arrives after the work is built. Episode 7 explains the difference between site instructions and proposed changes, with a strong emphasis on timing and complete, coordinated information.
Lessons from Episode 7
Confirm what the document is meant to do
A supplemental or site instruction is commonly used to clarify or supplement the existing requirements without changing contract price or time. A proposed change asks the team to assess a change before it is formally authorized. Terminology and authority vary by contract.
If cost or time may be affected, identify the appropriate change route instead of relying on the document’s label. A contractor raising an impact needs a clear response through the agreed project process.
Coordinate the complete package
Collect the architectural and consultant information needed to describe the issue. Check how the revisions interact before issuing them. Missing mechanical or electrical information can create another round of questions and pricing.
Identify the affected location, drawing references and superseded information. A coordinated package helps the contractor understand what to do and which trades need to be involved.
Timing changes the options
Matt describes how a change to an opening can be simple before framing and disruptive after boarding. The same design decision can have a different cost depending on when it reaches the site.
Discuss the required date with the contractor and track the document through issue, pricing and decision. Avoid repeated revisions where a more complete initial review could prevent them. Keep the master drawing record updated so closeout does not become a reconstruction exercise.
Your next step
Identify whether price or time may change.
Use the project’s correct instruction or change process.
Coordinate all affected disciplines before issue.
Track the response and update the document record.
Watch or listen to the full episode
Watch Episode 7 on YouTube or listen to The Art of Issuing Site Instructions & Proposed Changes and read the transcript.
Related Construction Administration guides
supplemental and site instructions guide • proposed changes guide • change orders guide