In this presentation, I break down the construction tender process from an architect and Construction Administration perspective, from early document coordination through Issue for Tender (IFT), tender RFIs, addenda, tender close, and the transition into construction.
A successful tender starts long before the drawings are issued.
We look at the practical work behind preparing a coordinated tender package, including architectural drawings, specifications, consultant coordination, building permits, cost estimates, contractor prequalification, alternates, addenda, and final quality-control reviews.
I also discuss why the quality of your tender documents matters once construction begins. Missing information, incomplete coordination, and rushed tender packages can lead to more RFIs, changes, extras, and Construction Administration work during the project.
Topics covered include:
• How the construction tender process works
• Planning backwards from the construction schedule
• 30%, 60%, and 90% construction document milestones
• Building permit coordination
• Architectural drawing checklists
• Specification coordination
• Consultant coordination
• Quantity surveyor estimates and cost planning
• Contractor prequalification
• Preparing Issue for Tender (IFT) documents
• Managing RFIs during tender
• Issuing construction addenda
• Reviewing alternates
• Tender closing
• Preparing Issue for Construction (IFC) documents
• Reducing RFIs, extras, and change orders during construction
The goal isn't simply to get a drawing set out the door.
A well-coordinated tender package gives contractors better information to price the work, gives owners greater confidence in the tender results, and creates a stronger foundation for Construction Administration once the project moves to site.
Whether you're an architect, architectural technologist, engineer, consultant, contractor, project coordinator, or someone learning Construction Administration, this presentation provides a practical look at what happens before construction begins.
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🎙️ What the RFI?
Practical Construction Administration education for architects, engineers, consultants, contractors, owners, and project managers.
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What the RFI? — The Construction Administration Podcast
Practical guidance for architects, engineers, consultants, contractors, owners, and project managers navigating construction administration.